TIPS – Polite Sentences used in letters

Letters are always written in polite and formal English. In fact English is a polite language. Hence students need to use such sentences in order to write impressive letters.

APOLOGIZING

I am sorry that….

I am sorry about…

I am sorry to hear that….

I am very sorry………

I am really sorry………

I am so sorry…….

I apologize for…….

I would like to apologize for…….

I should apologize for……….

Please forgive me……….

Kindly excuse us……..

THANKING

Thanks

Thank you

Thank you so much

Thank you very much

Thanks, I appreciate it

Thanks a lot

I really appreciate that….

It was very thoughtful of you to…….

How thoughtful of you to………

It is very kind of you…….

I am very grateful to you…….

REQUESTING

I would like to request you to …………

May I request you to……..

Would you mind if……..

Can I request you for a favour.

If possible, could you………

SUGGESTIONS

Would it be all right if……….

I would like to ask you for some suggestions………..

Can / Could you suggest……

I will like to suggest you to………..

ASKING FOR INFORMATION

I would like to enquire about…..

I would like to have some information about….

I need some information regarding…….

COMPLAINING

I am writing to complain about …..

I am sorry I have a complaint to make about…..

I would like to express my dissatisfaction with….

I am disappointed with….

CONVEYING REGARDS

Please convey my regards to your parents……

I would like to convey my regards to….

Please give my regards to your parents…..

Kindly convey my wishes to………

EXPRESSING SATISFACTION OR DELIGHT

I delighted to hear about ……

I am so happy to know that….

It was a delight to know that…..

I am so glad to hear that….

I am delighted to learn that……..

EXPRESSING CONCERN

I am sorry to hear about….

I am writing to express my concern about……….

GIVING BAD NEWS

I am sorry to tell you that……..

I regret to inform you that………

I am afraid that I have some bad news about…..

GIVING GOOD NEWS

I am happy to say that….

I have some good news for you….

You will be glad to know that….

I am pleased to inform that….

I thought I should let you know that………..

GIVING REASONS

This is because …….

This is due to…….

Due to……….

As a result of …….

This is as a result of…….